Rooms/ Scheduling

Peachtree Staff will continue to schedule rooms via our Hospitality Team through EMS. When you’re ready to request a room for your ministry or event please follow the step by step process below, please bear in mind that available space on campus is at a premium during construction. Please help us manage expectations by being flexible and patient, and conveying that mindset to the people you lead. If you have a scheduling question not addressed here, please contact Kelli O’Flaherty.

Summary for Events May-December 2024

• All space use on campus is booked in EMS.
• Rooms will not be designated as ministry-specific.
• Hospitality Ministry will manage the church building calendar.  
• All spaces will be booked through the Hospitality Ministry. 
• Event refers to any gathering of a group of people on campus whether Bible study, meeting, parking lot party, etal.

Step-by-Step Process

Step 1

Fill out the Room Reservation Form.

Step 2

If requesting a small one-day event:

• Hospitality will reserve space based on availability.

OR

If requesting one of the following: 

• A Multiple Day Event
• A Recurring Event
• An Event Requiring Multiple People
• An Event in St. Andrew’s Room, Fellowship Hall, or Kellett Chapel

A meeting with your team will be scheduled with Hospitality and Operations to review the reservation request in order to ensure that space and resources are available to support your event.

Step 3

For all approved events, Hospitality will book the space and send an official EMS email confirmation.

Step 4

After an email confirmation is received,

• Promote the event. (Please do not put in a COMMS Request prior to having designated space.)
• Enter service orders under your reserved rooms at least 30 days prior to the event.
• If requested, attend the weekly Operations and Hospitality “Hospitality Planning Meeting” meeting at 11:00 am on Thursday the week before your event.